Tuesday, March 20, 2012

New "Add Item" Functionality in TLC

In case you missed it, there's some new functionality in LS2 Circ that I want you all to be aware of. TLC modified the Add Item function in Staff Services to make it easier to add multiple copies to one title record. The way it's designed is that if you have an item selected (it's highlighted and you see the Item Details on the right, as in the image to the right), when you click the green plus sign to add a new item, the system automatically populates the item record with the information from that highlighted item. Basically it copies the location, call number, etc.--everything but the barcode--from that item and plunks it into your new item. Which is great if you WANT to copy that item. But you may just be looking at it for reference, and then the information is inadvertently copied into your new item.

So the thing is just to be aware of this functionality. The easiest way to check your work is to see what location is listed in your new item--if it's your location, you're fine, but if it's a different school, you'll want to either A) change the location (you'll also have to click the "Circulated By" box and change that location); or B) click the Clear Fields button in the lower right, which will wipe out all the information and give you a clean slate. Here's an example of a copied item:

Of course, if you are adding multiple copies of a title, this makes it a lot easier - just select the item you want to copy, scan your barcode, and click "Save and Add Another." Makes it much faster!

Tuesday, March 13, 2012

New items on Jeffcat website

We've added a few new bits of circulation information to the Jeffcat website. First, there are new pages that outline the circulation rules in place for all the different levels. These are the basic rules the system follows for how long to check items out, fines to charge, etc. You can adjust these on a case-by-case basis at your school (by using the Change Date feature, waiving fines, etc.).

Second, instructions for marking items lost have been added to the Circulation page. These instructions outline how to mark items lost whether or not they are checked out, and give some guidance on Lost vs. Missing.

Finally, we're curious. How are the circulation rules working for you in your school? Comment and let us know!

Friday, March 9, 2012

TLC Upgrade this weekend

We're installing the newest release of the TLC circulation software this weekend. You'll see a few changes and some fixes on Monday, so we wanted to let you know what's coming. Click here for a Jeffco Google doc that outlines what's new and what's been fixed; below is a list of the highlights. You don't have to do anything to implement this change at your library - the new features and fixes will just be there when you log in on Monday. If you run into any problems, please contact the Help Desk.

  • Items checked out appear at the TOP of the check out list
  • Quicker way to add new items by “cloning” existing items
  • Printable receipts for credit refunds
  • Credits and credit withdrawals (refunds) added to Payment History screen
  • Cursor focus highlighted when using Firefox and Chrome
  • “Date Added” and “Date Inventoried” added to Item Details in Titles & Items